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BYU Hawaii International Travel Policy


BYU Hawaii International Travel Policy

As you consider traveling abroad as a Brigham Young University Hawaii employee or student, it is important for you to know that BYU Hawaii has an official policy on international travel.  Please read this policy carefully and understand the travel restrictions for all BYU Hawaii travelers (see letter on left menu).
Administrators, deans, directors, and department chairs should carefully evaluate and make wise decisions related to college, department, and unit travel using the principles of “prudence” and “essentiality” under the following guidelines:

  • University employees and students should not travel to countries on the U.S. State Department “current travel warning” list.
  • Faculty should avoid submitting abstracts for presentations or conferences in countries on the travel warning list.  Requests for exceptions for faculty, staff, and administrators should come to the appropriate Vice-president over the individual’s area for review.     
  • Faculty, administrative, and staff travel should be critical to unit, department, or college business.  If faculty are involved, the travel should be essential to a professor’s rank and status progress.
  • Activity that could be done via telephone or other electronic communication can replace some travel.
  • If the travel is essential, it should be done by the fewest number of people as possible.


All international travel by students on BYU Hawaii-sponsored programs must be registered on the BYU Hawaii International Travel Registry.  If you have questions or concerns, contact the BYU Hawaii Travel Office Manager at 808-675-3995 or the BYU Hawaii Risk Management Director at 808-675-3675.

We should be extremely careful and cautious regarding student travel.  A number of countries have been designated by the U.S. as “state sponsors of international terrorism.”  Strict sanctions are imposed on those countries and affect economics and export agreements.  Invitations to individuals from these countries for BYU Hawaii-sponsored events should be cleared by the President’s Council before invitations are sent.  These countries are Cuba, Iran, Libya, North Korea, Sudan and Syria.  Agreements or contracts that include provision of funds and goods (especially technology or computer equipment) are subject to Department of Commerce regulations and should be reviewed by the  President’s Council before being initiated.


REVIEW


1.  Are any of the countries you want to travel to on the Department of State’s Travel Warning list?  BYU Hawaii students and university employees cannot travel to countries listed on the U.S. Department of State Travel Warning list.  If you are a university employee, a travel exception must be made to the appropriate Vice-president for your area after clearing it with your supervisor/department chair and dean.

2.  Are you planning to travel to any country designated by the U.S. Department of State as a sponsor of international terrorism?  These countries are: Cuba, Iran, Libya, North Korea, Syria and Sudan.  BYU Hawaii students and university employees cannot travel to these countries.  If it is deemed essential travel for university employees, requests for exceptions must be submitted to the President’s Council.